Primary Purpose

Facilitate the efficient operation of the finance office by providing bookkeeping and administrative support for the director and the accountants. Actively engage in actions that contribute to the overall mission and strategic plan of Clear Creek ISD.

Qualifications

Education/Certification/Licensure

High school diploma or GED

Notary public certification or eligible for Certification

Special Knowledge/Skills

Effective communication and interpersonal skills

Strong computer skills and knowledge of or ability to learn PowerSchool ERP, Excel, Word and

Kronos software

Proficient organizational and file maintenance skills

Knowledge of general office practices and procedures

Competent math skills

Ability to maintain confidentiality, multi-task and work with little supervision

Experience

Minimum of 3 years bookkeeping or accounting experience

School district business office experience preferred

Major Responsibilities and Duties

1. Provide administrative support to the Controller including typing correspondence, answering the telephone, opening and distributing mail, filing and ordering supplies.
2. Prepare journal entries.
3. Prepare monthly Board agenda tracking forms.
4. Prepare and post budget amendments, adjustments and transfers as necessary.
5. Prepare monthly financial statements for Board approval.
6. Post all cash receipts.
7. Assist in the yearly preparation of the district budget, including budget data entry and updating the Budget Preparation Manual.
8. Assist in the preparation of audit schedules.
9. Assist with cash management and grant accountants as needed.
10. Perform selected monthly cash reconciliations.
11. Assist district employees with departmental inquiries.
12. Prepare and maintain the department vacation schedule.
13. Exhibit CCISD Core Values of trustworthiness, respect, responsibility, fairness, caring, and citizenship.
14. Actively engage in actions that contribute to the overall mission and strategic plan of Clear Creek ISD.
15. Stay up-to-date professionally through the selection of quality professional learning opportunities for personal growth.
16. Research district policy, precedent, and current practices prior to taking action.
17. Participate as an effective team member who contributes to district, department, and content goals.
18. Demonstrates proficient levels of technology applications.
19. Participates fully in drills and safety exercises to provide for the safety and overall emotional wellbeing of students.
20. Utilize time wisely for effective management of job responsibilities.
21. Maintain punctuality in daily work times, appointments, and meetings.
22. Meet task completion deadlines established by supervisor.
23. Maintain friendly customer-service-driven interactions with all stakeholders, students, teachers, administrators, and co-workers.
24. Work cooperatively with co-workers and supervisors to ensure that the goals of the school/department are met.
25. Maintain a positive and professional tone in all communication (i.e. email, written, and verbal).
26. Perform other duties and accept other responsibilities as assigned.

Working Conditions

Mental Demands

Effective verbal and written communication; concentration while performing duties; ability to maintain emotional control under stress; ability to work with frequent interruptions

Physical Demands/Environmental Factors

Moderate standing, walking, bending, lifting and carrying; prolonged sitting and use of computer; repetitive hand motions

Term: 230 days 

Pay Grade: Para 6