Primary Purpose
- Provide bookkeeping services on a high school campus including all provisions of activity fund procedures and GAAP, ensuring compliance with district financial policies.
Qualifications
Education/Certification
- High school diploma or GED
- 60 semester college hours in business or accounting preferred
Special Knowledge/Skills
- Effective communication and interpersonal skills
- Working knowledge of software applications for word processing, spreadsheets, and accounting/bookkeeping systems
- Strong organizational skills
Experience
- Minimum of 5 years general office experience
- Two to 5 years of full-charge computerized bookkeeping experience in a business or comparable environment
Major Responsibilities and Duties
- Maintain all financial records for the school activity fund by accounting for all school-sponsored activities; financial records include general ledger, cash balance, detailed accounts, and subsidiary journals.
- Maintain all financial records on a personal computer with district-approved software.
- Process all financial transactions in accordance with district financial procedures and policies.
- Process and account for all money generated and distributed in school-sponsored activities.
- Serve as recourse for principals and activity sponsors on financial management issues.
- Reconcile all bank accounts associated with the student activity fund; report reconciliation’s in district-approved format and under district guidelines.
- Assist the principal’s secretary for campus budget responsibilities.
- Provide analytical data and reporting for various district-directed projects in computer spreadsheet formats.
- Participate in audits with the district internal auditor.
- Check for cash receipts (deposits) from the Food Service Department on a daily basis.
- Stay up-to-date professionally through the selection of quality staff development opportunities for personal growth.
- Research district policy, precedent, and current practices prior to taking action.
- Participate as an effective team member who contributes to district, department, and content goals.
- Demonstrate integrity and ethics.
- Display proficient levels of technology applications.
- Utilize time wisely for effective management of job responsibilities.
- Maintain punctuality in daily work times, appointments, and meetings.
- Meet task completion deadlines established by supervisor.
- Maintain friendly customer-service-driven interactions with all stakeholders, students, teachers, administrators, and co-workers.
- Work cooperatively with co-workers and supervisors to ensure that the goals of the school/department are met.
- Maintain a positive and professional tone in all communication (i.e. email, written, and verbal).
- Perform all other duties and accept other responsibilities as assigned.
Working Conditions
Mental Demands
- Ability to maintain concentration while performing duties
- Ability to maintain emotional control under stress
- Frequent interruptions
Physical Demands/Environmental Factors
- Prolonged sitting at computer
- Repetitive hand movements
Days in Contract: 210
Daily Hours: 7.5
Pay Grade: Para 5
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