Primary Purpose

• Provide efficient administrative services to the Director of Communication and the Office of Communications

Qualifications

Education/Certification

• High school diploma or GED
  

Special Knowledge/Skills

• Effective communication and interpersonal skills
• Proficient word processing and file maintenance skills
• Strong organizational skills
• Knowledge of general office practices and procedures
• Ability to maintain confidentiality, multi-task, and work with little supervision

Experience

• Minimum of 3 years secretarial and bookkeeping experience, preferably in public education environment

Major Responsibilities and Duties

Chief Communication Officer

1. Perform varied editing, typing, and computer tasks in the preparation of correspondence, forms, and reports reflecting the highest quality. 
2. Maintain Director’s calendar of activities and email.
3. Exercise good telephone etiquette by taking reliable messages and dealing with questions/problems or directing to appropriate staff.
4. Organize travel and reimbursement for director as needed.
5. Maintain filing and tracking systems for department financial and travel records.
6. Compile information and prepare various reports for the department.
7. Keep informed of and comply with all federal, state, and district policies and regulations concerning primary job functions.
8. Prioritize daily tasks.
9. Maintain department calendar of events.
   

Office of Communications

1. Process Texas Public Information Act Requests daily, work with Director to assign appropriate staff to fulfill request, and draft correspondence relating to TPIA requests.
2. Be responsible for monthly Board Recognitions including compiling requests for board recognition for Director’s approval, ensuring Board forms are completed by requestor by department deadline, draft correspondence to honorees, and print certificates.
3. Process/reconcile all budget requests from Office of Communications Staff. 
4. Assist with the organization of events such as Teacher of the Year Luncheon, Coffee Talk, and SUP with Superintendent.

General Responsibilities

1. Exercise strict confidentiality
2. Assist in answering department phone calls
3. Display proficient grammar and spelling in outgoing correspondence
4. Stay up-to-date professionally through the selection of quality staff development opportunities for personal growth.
5. Research district policy, precedent, and current practices prior to taking action.
6. Participate as an effective team member who contributes to district, department, and content goals.
7. Demonstrate integrity and ethics.
8. Display proficient levels of technology applications.
9. Utilize time wisely for effective management of job responsibilities.
10. Maintain punctuality in daily work times, appointments, and meetings.
11. Meet task completion deadlines established by supervisor.
12. Maintain friendly customer-service-driven interactions with all stakeholders, students, teachers, administrators, and co-workers.
13. Work cooperatively with co-workers and supervisors to ensure that the goals of the school/department are met.
14. Maintain a positive and professional tone in all communication (i.e. email, written, and verbal).
15. Perform other duties and accept other responsibilities as assigned.

Working Conditions

Mental Demands

• Effective verbal and written communication
• Concentration while performing duties
• Ability to maintain emotional control under stress
• Work with frequent interruptions

Physical Demands/Environmental Factor

• Moderate standing, walking, bending, lifting and carrying
• Prolonged sitting and use of computer
• Repetitive hand motions

Days in Contract:  230

Hours:  7.5

Pay Grade:  Paraprofessional 6