Primary Purpose

• To assist in maintaining, tracking all special education data for accountability/compliance measures, and coordinating efforts related to School Health and Related Services (SHARS). 

Qualifications

Education/Certification

• High School Diploma or GED

Special Knowledge/Skills

• Strong technology/computer skills
• Effective communication, interpersonal skills
• Strong organization skills and knowledge of office procedures
• Knowledge of or ability to learn special education record keeping regulations as required by state and federal government
• Reading and interpreting skills
• Ability to maintain confidentiality
• Ability to work with nominal supervision

Experience

• Minimum of 3 years secretarial and bookkeeping experience, preferably in public education environment

Major Responsibilities and Duties

1. Create and generate reports, exports, and audits using computer and software/web-based programs.
2. Manage the Admin Application in special education software program.
3. Assist in resolving Help Desk and PEIMS issues related to special education software program.
4. Serve as a liaison to the district’s vendor in the implementation of SHARS billing and verification.
5. Collaborate and communicate effectively with other departments, outside agencies, and medical professionals to complete reports and data required.
6. Manage records for district-wide CPI training.
7. Perform bookkeeping and purchasing tasks for the department and assist in budget management.
8. Make travel arrangements for department staff.
9. Maintain filing and tracking systems for the department financial and travel records.
10. Ensure confidentiality in dealing with student records and other departmental business.
11. Enter, receive, verify and approve payment on purchase orders for district special education equipment and materials.
12. Stay up-to-date professionally through the selection of quality staff development opportunities for personal growth.
13. Research district policy, precedent, and current practices prior to taking action.
14. Participate as an effective team member who contributes to district, department, and content goals.
15. Demonstrate integrity and ethics.
16. Display proficient levels of technology applications.
17. Utilize time wisely for effective management of job responsibilities.
18. Maintain punctuality in daily work times, appointments, and meetings.
19. Meet task completion deadlines established by supervisor.
20. Maintain friendly customer-service-driven interactions with all stakeholders, students, teachers, administrators, and co-workers.
21. Work cooperatively with co-workers and supervisors to ensure that the goals of the school/department are met.
22. Maintain a positive and professional tone in all communication (i.e. email, written, and verbal).
23. Perform other duties and accept other responsibilities as assigned.

Working Conditions

Mental Demands

• Effective verbal or written communication
• Concentration while performing duties
• Ability to maintain emotional control under stress
• Ability to work with frequent interruptions

Physical Demands/Environmental Factors

• Moderate driving, standing, walking, bending lifting, and carrying
• Prolonged sitting and use of computer, repetitive hand motions

 Days in Contract:  230

Pay Grade:  Para 5