Primary Purpose

• Facilitate the efficient operation of the school administrative office and provide clerical services for the school’s counseling center.

 Qualifications

Education/Certification

• High school diploma or GED

 Special Knowledge/Skills

• Effective communication and interpersonal skills
• Proficient computer, typing, word processing, and spreadsheets skills
• Strong organizational skills
• Ability to maintain confidentiality

 Experience

• Minimum of 5 years secretarial experience, preferably in a public education environment

 Major Responsibilities and Duties

1. Perform usual office routines and practices associated with a productive office (e.g., correspondence, telephone, scheduling, mail distribution, etc.)
2. Exercise good telephone etiquette; take reliable messages and route to appropriate staff; answer questions relating to scholarships, SAT, ACT, THEA, admission testing schedules, evening meetings, college night, awards night, and other counselor-related duties.
3. Establish and maintain files and provide information from the files such as student records, teacher records, extracurricular activities.
4. Maintain confidential student post secondary endeavors.
5. Manage credit by exam process.
6. Assist students with paperwork.
7. Supervise student office workers.
8. Type and prepare NMSQT applications.
9. Prepare and copy all college related testing and registration information.
10. Update forms; anticipate work needs; order and distribute supplies; administer projects effectively.
11. Assist with design and annual update of school profile.
12. Maintain and organize student college application files and tracking system.
13. Schedule college representatives visits.
14. Schedule meetings and appointments and maintain calendar for head counselor.
15. Stay up-to-date professionally through the selection of quality staff development opportunities for personal growth.
16. Research district policy, precedent, and current practices prior to taking action.
17. Participate as an effective team member who contributes to district, department, and content goals.
18. Demonstrate integrity and ethics.
19. Display proficient levels of technology applications.
20. Utilize time wisely for effective management of job responsibilities.
21. Maintain punctuality in daily work times, appointments, and meetings.
22. Meet task completion deadlines established by supervisor.
23. Maintain friendly customer-service-driven interactions with all stakeholders, students, teachers, administrators, and co-workers.
24. Work cooperatively with co-workers and supervisors to ensure that the goals of the school/department are met.
25. Maintain a positive and professional tone in all communication (i.e. email, written, and verbal).
26. Perform other duties and accept other responsibilities as assigned.

 Working Conditions

Mental Demands

• Effective communication
• Concentration while performing duties
• Ability to maintain emotional control in all circumstances
• Ability to work with frequent interruptions

Physical Demands/Environmental Factors

• Moderate standing, walking, bending, lifting
• Prolonged sitting and use of computer
• Repetitive hand motions

Days in Contract:  210

Hours:  7.5

Pay Grade:  4