Primary Purpose

• Provide bookkeeping services on a high school campus including all provisions of activity fund procedures and GAAP, ensuring compliance with district financial policies.

Qualifications

Education/Certification

• High school diploma or GED
• 60 semester college hours in business or accounting preferred

Special Knowledge/Skills

• Effective communication and interpersonal skills
• Working knowledge of software applications for word processing, spreadsheets, and accounting/bookkeeping systems
• Strong organizational skills

Experience

• Minimum of 5 years general office experience
• Two to 5 years of full-charge computerized bookkeeping experience in a business or comparable environment

Major Responsibilities and Duties

1. Maintain all financial records for the school activity fund by accounting for all school-sponsored activities; financial records include general ledger, cash balance, detailed accounts, and subsidiary journals.
2. Maintain all financial records on a personal computer with district-approved software.
3. Process all financial transactions in accordance with district financial procedures and policies.
4. Process and account for all money generated and distributed in school-sponsored activities.
5. Serve as recourse for principals and activity sponsors on financial management issues.
6. Reconcile all bank accounts associated with the student activity fund; report reconciliation’s in district-approved format and under district guidelines.
7. Assist the principal’s secretary for campus budget responsibilities.
8. Provide analytical data and reporting for various district-directed projects in computer spreadsheet formats.
9. Participate in audits with the district internal auditor.
10. Check for cash receipts (deposits) from the Food Service Department on a daily basis.
11. Stay up-to-date professionally through the selection of quality staff development opportunities for personal growth.
12. Research district policy, precedent, and current practices prior to taking action.
13. Participate as an effective team member who contributes to district, department, and content goals.
14. Demonstrate integrity and ethics.
15. Display proficient levels of technology applications.
16. Utilize time wisely for effective management of job responsibilities.
17. Maintain punctuality in daily work times, appointments, and meetings.
18. Meet task completion deadlines established by supervisor.
19. Maintain friendly customer-service-driven interactions with all stakeholders, students, teachers, administrators, and co-workers.
20. Work cooperatively with co-workers and supervisors to ensure that the goals of the school/department are met.
21. Maintain a positive and professional tone in all communication (i.e. email, written, and verbal).
22. Perform all other duties and accept other responsibilities as assigned.

Working Conditions

Mental Demands

• Ability to maintain concentration while performing duties
• Ability to maintain emotional control under stress
• Frequent interruptions        

Physical Demands/Environmental Factors

• Prolonged sitting at computer
• Repetitive hand movements

Days in Contract:  210

Daily Hours:  7.5

Pay Grade:  Para 5