Primary Purpose

• Facilitate the efficient operation of the special education office by providing clerical services to the director, assistant director, and coordinators.

Qualifications

Education/Certification

• High school diploma or GED

 Special Knowledge/Skills

• Proficient word processing and file maintenance skills
• Effective organizational, communication, and interpersonal skills
• Knowledge of general office practices and procedures

Experience

• Minimum of 3 years secretarial and bookkeeping experience, preferably in a public education environment

Major Responsibilities and Duties

1. Organize and manage routine work activities and records with little supervision.
2. Perform bookkeeping and purchasing tasks for the department and assist in budget preparation.
3. Compile information and prepare various reports for the department.
4. Perform varied editing, typing, and computer tasks for the director, assistant director, and coordinators in the preparation of correspondence, forms, manuals, reports, etc.
5. Exercise good telephone etiquette, take reliable messages, and deal with questions/problems or direct to appropriate staff.
6. Order and maintain office supplies as needed.
7. Maintain filing and tracking systems for department financial and travel records.
8. Maintain schedules of itinerant staff and make travel arrangements for department staff.
9. Ensure confidentiality at all times
10. Assist with switchboard relief.
11. Provide assistance in scheduling professional learning, meetings, and campus appointments as requested by coordinators or directors.
12. Assist with bookkeeping of contracts as needed.
13. Stay up-to-date professionally through the selection of quality staff development opportunities for personal growth.
14. Research district policy, precedent, and current practices prior to taking action.
15. Participate as an effective team member who contributes to district, department, and content goals.
16. Demonstrate integrity and ethics.
17. Display proficient levels of technology applications.
18. Utilize time wisely for effective management of job responsibilities.
19. Maintain punctuality in daily work times, appointments, and meetings.
20. Meet task completion deadlines established by supervisor.
21. Maintain friendly customer-service-driven interactions with all stakeholders, students, teachers, administrators, and co-workers.
22. Work cooperatively with co-workers and supervisors to ensure that the goals of the school/department are met.
23. Maintain a positive and professional tone in all communication (i.e. email, written, and verbal).
24. Perform other duties and accept other responsibilities as assigned.

Working Conditions

Mental Demands

• Effective verbal and written communication
• Concentration while performing duties
• Ability to maintain emotional control under stress
• Ability to work with frequent interruptions   

Physical Demands/Environmental Factors

• Moderate standing, walking, bending, lifting, and carrying
• Prolonged sitting and use of computer
• Repetitive hand motions

Days in Contract:  230

Hours:  7.5

Pay Grade:  Paraprofessional 4