Primary Purpose
Manage the daily operations of the accounts payable function of the finance office and assist finance staff in performing various accounting and cash management functions.
Qualifications
Education/Certification
Bachelor’s degree in accounting or related business field; seven years of accounting or accounts payable experience
may substitute for Bachelor’s degree.
Supervision Exercised:
Supervise the work and assess the performance of assigned staff.
Special Knowledge/Skills
Effective communication and interpersonal skills
Strong computer skills
Proficient organizational and file maintenance skills
Knowledge of general office practices and procedures
Competent math skills
Ability to maintain confidentiality, multi-task, and work with little supervision
Knowledge of or ability to learn software: PowerSchool eFinance PLUS, Excel, Word
Experience
Minimum of 3 years accounts payable experience with an emphasis on accounting functions. Accounts payable and
accounting experience with an educational institution preferred.
Major Responsibilities and Duties
- Oversee the production and distribution of weekly accounts payable process, including check printing.
- Train and supervise accounts payable specialists; provide support and assistance and be their primary point of contact on accounts payable matters.
- Review all non-grant funded check requests and mileage logs for proper supporting documentation, approval, completeness, accuracy, and budget availability.
- Maintain and replenish petty cash and postage stamp inventory.
- Batch and post warehouse orders to finance system.
- Prepare and verify deposits prior to sending with armored car service.
- Void checks and post to finance system.
- Manage and distribute district credit cards.
- Maintain general ledger account codes and chart of accounts.
- Close general ledger monthly and change accounting period.
- Prepare and file annual Claim for Excise Taxes for Compressed Natural Gas Form 8849 as needed.
- Process, print, and mail all vendor 1099s, preparing related reports and transmitting to the IRS.
- Review IRS Notice CP-2100A and take appropriate action, including B Notices to vendors as necessary for incorrect TIN’s.
- Create and transmit payment file for integrated payables.
- Oversee and manage daily operations of integrated payables process.
- Prepare and distribute all district wide communications relating to accounts payable.
- Plan and perform accounts payable related trainings for district staff.
- Provide support for the annual external audit by pulling and reviewing check samples.
- Prepare journal entries as needed.
- Stay up-to-date professionally through the selection of quality staff development opportunities for personal growth.
- Research district policy, precedent, and current practices prior to taking action.
- Participate as an effective team member who contributes to district, department, and content goals.
- Demonstrate integrity and ethics.
- Display proficient levels of technology applications.
- Utilize time wisely for effective management of job responsibilities.
- Maintain punctuality in daily work times, appointments, and meetings.
- Meet task completion deadlines established by supervisor.
- Maintain friendly customer-service-driven interactions with all stakeholders, students, teachers, administrators, and co-workers.
- Work cooperatively with co-workers and supervisors to ensure that the goals of the school/department are met.
- Maintain a positive and professional tone in all communication (i.e. email, written, and verbal).
- Perform other duties and accept other responsibilities as assigned.
Working Conditions
Mental Demands
Effective verbal and written communication; concentration while performing duties; ability to maintain emotional
control under stress; ability to work with frequent interruptions
Physical Demands/Environmental Factors
Moderate standing, walking, bending, lifting; prolonged sitting and use of computer; repetitive hand motions
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