Primary Purpose

• Facilitate the efficient operation of an administrative office and work directly with the Coordinator for Visual and Performing Arts.

 Qualifications

Education/Certification

• High school diploma and/or Associate’s Degree

 Special Knowledge/Skills

• Effective communication and interpersonal skills
• Proficient computer, organizational, and file management skills
• Knowledge of general office practices and procedures
• Ability to maintain confidentiality; multi-task and work with little or no supervision
• Proficient budgeting and accounting skills

Major Responsibilities and Duties

1. Provide information to directors, instructors, students, and parents concerning private lessons instruction including all updates and changes to program as they occur.
2. Maintain large database of student lessons, payment processes, the instrument inventory and district-owned instrument rental fees.
3. Organize and assist with the physical instrument/equipment inventory for the department.
4. Collect and display student artwork at area businesses and organizations as requested.
5. Assist in planning, preparing, and carrying out fine arts events held in CCISD and surrounding communities.
6. Maintain fine arts calendar for district and campus events.
7. Maintain schedule of appointments, campus visits and meetings for the Fine Arts Coordinator.
8. Compile and distribute information, rules, guidelines and entry forms for all local, regional and state fine arts competitions, exhibitions, and opportunities for students.
9. Assist in planning, preparing, and carrying out district in-service meetings and staff development conferences/workshops.
10. Manage department archives including photos, videos and files.
11. Assist with the Fine Arts purchasing process.
12. Act as liaison to the Office of Public Information for department recognition and news releases.
13. Recommend procedures to systematically manage and report data.
14. Assist with switchboard relief.
15. Prepare documents for the Board of Trustees.
16. Ensure confidentiality at all times.
17. Keep informed of and comply with all state and district policies and regulations                             concerning primary job functions.
18. Stay up-to-date professionally through the selection of quality staff development opportunities for personal growth.
19. Research district policy, precedent, and current practices prior to taking action.
20. Participate as an effective team member who contributes to district, department, and content goals.
21. Demonstrate integrity and ethics.
22. Display proficient levels of technology applications.
23. Utilize time wisely for effective management of job responsibilities.
24. Maintain punctuality in daily work times, appointments, and meetings.
25. Meet task completion deadlines established by supervisor.
26. Maintain friendly customer-service-driven interactions with all stakeholders, students, teachers, administrators, and co-workers.
27. Work cooperatively with co-workers and supervisors to ensure that the goals of the school/department are met.
28. Maintain a positive and professional tone in all communication (i.e. email, written, and verbal).
29. Perform other duties and accept other responsibilities as assigned. 

Working Conditions

Mental Demands

• Effective verbal and written communication
• Concentration while performing duties
• Ability to maintain emotional control under stress

Physical Demands/Environmental Factors

• Moderate standing, walking, bending, lifting
• Repetitive hand motions; prolonged use of computer
• Work with frequent interruptions
• Occasional evening and weekend work

Days in Contract: 230

Hours: 7.5

Pay Grade: Paraprofessional 4