Primary Purpose

• Facilitate the efficient operation of the school administrative office and provide clerical services for the school’s administrative staff.

Qualifications 

Education/Certification/Licensure

• High School diploma or GED

Special Knowledge/Skills

• Effective communication and interpersonal skills
• Knowledge of general office procedures
• Efficient computer skills
• Ability to work with frequent interruptions

Experience

Some verifiable clerical and public relations experience

Major Responsibilities and Duties 

1. Work at front desk assisting students, teachers, and parents as needed, while maintaining a positive attitude.
2. Answer telephone, screen and direct calls; answer questions; take and route messages.
3. Receive visitors; give assistance and answer questions relating to the office or the school.
4. Organize and maintain front reception area to promote a safe and secure school environment.
5. Maintain daily visitor sign-in notebook, using safety system checks of verifying identification of visitors.
6. Provide clerical support to the teachers, counselors, and principal.
7. Establish and maintain files and other information for reference and control purposes; provide needed information from the files.
8. Type reports, letters, forms; copy and distribute office communications.
9. Register and withdraw students as needed.
10. Sort and distribute mail.
11. Set up files on students; send and request school records.
12. Maintain emergency lunch fund for students.
13. Assist secretary with other office duties.
14. Attend and implement district training and requirements.
15. Uphold and enforce school rules, administrative regulations, and state and local board policy.
16. Exhibit CCISD Core Values of trustworthiness, respect, responsibility, fairness, caring, and citizenship.
17. Stay up-to-date professionally through the selection of quality professional learning opportunities for personal growth.
18. Research district policy, precedent, and current practices prior to taking action.
19. Participate as an effective team member who contributes to district, department, and content goals.
20. Demonstrates proficient levels of technology applications.
21. Participates fully in drills and safety exercises to provide for the safety and overall emotional wellbeing of students.
22. Utilize time wisely for effective management of job responsibilities.
23. Maintain punctuality in daily work times, appointments, and meetings.
24. Meet task completion deadlines established by supervisor.
25. Maintain friendly customer-service-driven interactions with all stakeholders, students, teachers, administrators, and co-workers.
26. Work cooperatively with co-workers and supervisors to ensure that the goals of the school/department are met.
27. Maintain a positive and professional tone in all communication (i.e. email, written, and verbal).
28. Perform other duties and accept other responsibilities as assigned.

Working Conditions                                                                     

Mental Demands

Effective verbal and written communication; ability to maintain emotional control under stress; ability to work with frequent interruptions

Physical Demands/Environmental Factors

Moderate standing, stooping, bending, and lifting; prolonged sitting and working at computer; repetitive hand motions

Days in Contract: 183

Hours: 7.5

Pay Grade: Paraprofessional 2